Cookies policy

Cookie Policy - Gym Freaks Group s.c.

Publication / update date: 2025-09-30

This Cookie Policy explains what cookies and similar technologies we use on the website https://gym-freaks.eu/, for what purpose they are used, what are the legal grounds for their use, and how you can manage cookie consents and settings.

1. What are cookies?

Cookies are small text files stored on the User's device when visiting websites. They are used for various purposes including: ensuring the proper functioning of the service, remembering user settings, analyzing traffic, and conducting marketing and remarketing activities.

2. Who is the administrator of cookies

The administrator of data related to the use of cookies on the website is:
Gym Freaks Group civil partnership
Address: ul. Kazimierza Dzięcielskiego 6B/14, 84-200 Wejherowo, Poland
Email: store@gym-freaks.eu
Tel.: +48 785 961 286

3. Categories of cookies used on the website

Our website uses the following cookie categories:

    1. Essential / Functional

      • Do not require user consent.

      • Ensure the functioning of the store (cart session, cart mechanisms, order fulfillment process, login).

      • Examples: PHPSESSID, PrestaShop cookies related to session and store configuration.

    2. Analytical

      • Used to collect anonymous information about how users interact with the site (statistics).

      • Activated after user consent in the cookie banner.

      • Examples: _ga, _gid (Google Analytics).

    3. Marketing / Advertising

      • Used for ad personalization, remarketing, and measuring the effectiveness of advertising campaigns.

      • Activated after user consent.

      • Examples: _gcl_au (Google Ads), _fbp (Facebook Pixel), etc.

    4. Payment/Session Operator Cookies

      • Usually treated as essential as they enable the correct payment process.

      • Examples: tpay_*, paynow_* (sample names, dependent on integration).

External integrations / functionalities

  • Cookies placed by external providers (e.g. widgets, comparators, mailing systems). Their operation/efficacy depends on the policies of these providers.

4. Detailed cookie table (sample, most important)

Note: specific cookie file names may vary depending on the version of modules/integrations. Below are the most commonly encountered.

Category Name (examples) Purpose Storage period
Essential PHPSESSID, PrestaShop-*, _x13eucookie, _x13eucookie_consent_hash, cookieyes-consent User session identification, cart operation, logins, and consent settings storage Session / 52–65 days / 1 year
Analytical _ga, _gid, __utma, __utmz, _pk_id., _pk_ref., ajs_anonymous_id, ads/ga-audiences Collecting traffic statistics, analyzing user behaviors, entry sources, and campaigns _ga — 2 years; _gid — 24 hours; __utmz — 6 months; _pk_id — 13 months; _pk_ref — 6 months; ajs — 52 days
Marketing _gcl_au, _fbp, WPabs, ads/ga-audiences Remarketing, ad personalization, campaign effectiveness measurement _gcl_au — 3 months; _fbp — 3 months; WPabs — 11 days; ads/ga-audiences — session
Payments tpay_, paynow_ Facilitating payment sessions, online transaction handling Session / dependent on the operator
External mailerlite_forms_shown_*, rc::a, rc::c, __cfduid Popup functionality, anti-bot protection, security Session / persistent / 30 days

5. Legal basis for using cookies (GDPR)

  • Essential cookies: do not require consent — necessary for contract performance (order fulfillment) or ensuring site functionality (Art. 6(1)(b) and (f) GDPR).

  • Analytical and marketing cookies: require user consent — legal basis is consent (Art. 6(1)(a) GDPR). The user can give or withdraw consent at any time.

6. Consent and consent management

  • During the first visit, we display a cookie banner allowing: acceptance of all cookies, rejection of marketing/analytical cookies, or selection of individual categories.

  • The expressed consent is recorded (logged) and stored to demonstrate the consent given.

  • You can change or withdraw your consent at any time using the link in the cookie banner or by: clicking on the cookie icon in the bottom left corner of the page.

7. How to withdraw consent and delete cookies

      1. Through the cookie banner — click on "Cookie settings" / "Manage consents" and withdraw consent for the analytical/marketing category.

      2. In the browser — you can delete cookies or disable them in the browser settings (instructions below). Deleting cookies may limit the functionality of the service (need to log in again, no cart memory).

      3. Disable Google ads: https://adssettings.google.com

      4. Blocking Google Analytics: install the official Google Analytics opt-out browser add-on.

Instructions for the most popular browsers (shortcut):

  • Chrome: Settings → Privacy and security → Cookies and other site data.

  • Firefox: Options → Privacy and security → Cookies and site data.

  • Edge: Settings → Cookies and site permissions.

  • Safari: Preferences → Privacy → Manage website data.

8. Payment operators' cookies (Tpay, Paynow)

  • During payment, we use external payment operators (Tpay, Paynow). To ensure smooth payment processing, these operators may place their own session cookies (e.g., tpay_*, paynow_*).

  • These cookies are necessary for payment processing and are treated as essential — they are not blocked by the cookie banner (so users can finalize orders).

9. Third-party cookies

  • Third-party providers (e.g., mailing system providers, map providers, price comparison platforms, advertising platforms) may use cookies on the website.

  • Data from these cookies is processed in accordance with the privacy policy of these providers. The names and storage periods of these providers' cookies may vary — details are available in the privacy policies of these services.

10. Consent logging and archive

  • We record the consents given by you (categories, date, IP, or session identifier where appropriate) to demonstrate compliance with the information obligation and legal requirements. Consent can be retrieved upon request — see contact section.

11. Your rights under the GDPR

You have the right to:

  • access your data,

  • rectify data,

  • erase data (right to be forgotten),

  • restrict processing,

  • data portability,

  • object to processing,

  • withdraw consent at any time (without affecting the lawfulness of processing before withdrawal).

To exercise the above rights, please contact: store@gym-freaks.eu or by mail to the company's headquarters. We respond within 30 days.

12. Storage period of cookies and consent-related data

  • Cookies: storage periods are provided in the table (section 4). Specific periods depend on the provider.

  • Consent data: we store consent logs for a period enabling the demonstration of given consent (default 2 years or longer if required by regulations or for defense against claims).

13. Changes to the Cookie Policy

We reserve the right to make changes to this Cookie Policy. All changes will be published on this page and marked with the update date. In case of significant changes, we will notify users prominently.

14. Contact

For questions regarding cookies and personal data processing, please contact:
Gym Freaks Group s.c.
E-mail: store@gym-freaks.eu
Phone: +48 785 961 286
Address: ul. Kazimierza Dzięcielskiego 6B/14, 84-200 Wejherowo, Poland

You can also lodge a complaint with the supervisory authority: President of the Office for Personal Data Protection (UODO).

15. Information for developers / integrators (brief implementation tips)

  • Prior consent: do not load Google Analytics/GTM/Facebook Pixel/Remarketing before the user gives consent.

  • Essential cookies: session and payment (Tpay/Paynow) must work without marketing consent.

  • Login: save consent timestamp, categories, and identifier (session/userID) in the database or file according to the privacy policy.

  • Documentation: include a link to this policy in the cookie banner (privacyPolicy).